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SCARBOROUGH DISTRICT RIFLE CLUB
CONSTITUTION
TEL: 01723 372165
NSRA No. 40/4936.

National Small-bore Rifle Association
Lord Roberts Centre
Bisley Camp
Brookwood
Woking
Surrey GU24 0NP

Tel: +44(0)1483 485505
Fax: +44(0)1483 476392

Scarborough District Rifle Club
West Parade Road
Scarborough
North Yorkshire
YO12 5ED
Tel: 01723 372165

Scarborough District Rifle Club Constitution

1.    The Club shall be called the SCARBOROUGH DISTRICT RIFLE CLUB
2.    The Club shall be affiliated to the National Small-bore Rifle Association and any other Association, which may be considered necessary by the Committee.
3.    All shooting shall be governed by the National Small-bore Rifle Association Rules and I.S.S.F., or any other official shooting organisation whose competitions the members participate in.
4.    The object of the Club is to encourage skill and promote participation in target shooting for the whole community by providing facilities, instruction, practice and competition in the use of firearms, as approved by the range safety certificate (under current legislation).
COMMITTEE
5.    The Management of the Club shall be entrusted to a Committee consisting of the President, Vice President, Chairman, Vice-Chairman, Treasurer, Secretary and seven representatives elected annually at the Annual General Meeting. The Committee shall meet once every two months, and at such other times as the Committee shall determine, and at all meetings of the Committee four shall form a quorum.
6.    The Committee shall have the power at any time, and from time to time to fill any casual vacancy among the Officers and Committee.
7.    The Committee shall have the power to appoint ad-hoc sub-committees and shall have power to co-opt them.
8.    Any use of the Club premises or assets for purposes other than shooting and associated activities must be sanctioned by a majority of the members of the Committee present at the meeting considering the same.
9.    There shall not be more than four trustees of the Club. The trustees shall be appointed by the Committee and the property of the Club (other than cash which will be under the control of the Treasurer shall be vested in them to be dealt with by them as the Committee shall from time to time direct by resolution ( of which an entry in the Minute Book shall be conclusive evidence ). The Trustees shall be indemnified against risk and expense out of the Club property. The Trustees shall hold office until death or resignation or until removed from office by a resolution of the Committee.
10.    An Officer or member of the Committee may be removed by a majority of the full members present at any General Meeting and such vote may be taken under ballot.
11.    The Committee may make byelaws & regulations in regard to the use of the range and may make conditions for all competitions, arrange handicapping and matches.  Entry fees for all competitions must be paid for before shooting in such competitions, and cards must be completed by the specified dates.  Failure to do so will result in disqualification, but relief may be granted in special circumstances.
12.    Any byelaws and regulations made by the Committee under rule 11 shall be exhibited on the Club Notice Board and shall thereafter have all the force and effect of these rules, but shall be submitted for confirmation at the next Annual General Meeting.
13.    The Chairman of the Committee shall have a deliberate vote and a casting vote in the case of a tie.
14.    The President and Auditors may if they think proper attend Committee Meetings.
15.    The Committee shall have the power to legislate upon any point not provided for in these rules.
MEMBERS
16.    Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs, or of age, sex or disability except as a necessary consequence of the requirements of rifle shooting as a particular sport.
17.    Full members of the Club shall be entitled to one vote at a general meeting.
18.    The Club will appoint a member to act as liaison officer with the police and the chief officer of police must have confidence that the person is providing such information as they require to ensure that the activities of the club and its members are conducted properly and safely and give no cause for concern.
19.    The Club will maintain a register of the attendance of all members with details for each visit of the firearms which they used and the competitions, if any, in which they took part.
20.    The Club will inform the police of any holder of a firearm certificate who has ceased to be a member for whatever reason.
21.    The Club will inform the police if any member who holds a firearm certificate has not shot with the Club for a period of 12 months.
22.    The Club will inform the police of any application for membership, giving the applicant's name, address and outcome of any application.
23.    No application for full or probationary membership will be granted unless the applicant has informed the Club of whether they have ever had an application for a firearm or shotgun certificate refused by the police, or had a certificate revoked.
24.    Members, prospective members and guests must be asked to sign a declaration to say that they are not prohibited from possessing a firearm or ammunition by virtue of section 21 of the 1968 Act (as amended).  (This will usually apply to persons who have served a term of imprisonment).
25.    The Club does not run a day or temporary membership scheme.
26.    Guests must be supervised on a one-to-one basis at all times when handling firearms and ammunition, by either a full member or someone who is a coach with a qualification recognised by the U.K. or National Sports Council.  The Club secretary must notify each guest day to the police firearms licensing department of the area in which the guest day is to take place, at least 48 hours in advance.
27.    Before becoming a full member, individuals must have a probationary period of at least 3 months during which time they must attend and shoot regularly.  The probationary member must be given a course in safe handling and use of firearms on a one-to-one basis by someone who is a full member or someone who is a coach with a qualification recognised by the U.K. or National Sports Council.
28.    Until a probationary member has satisfactorily completed a course in the safe handling and use of firearms they must be supervised at all times when in possession of firearms or ammunition by either the range officer a full member or someone who is a coach with a qualification recognised by the U.K. or National Sports Council.
29.    The probationary period may be waived at the Club's discretion for someone who;
a.    is already a full member of another club which has been approved by the Secretary of State or the Scottish Ministers in respect of the same types of firearm: or
b.    holds a firearm certificate; or
c.    has handled firearms in the course of their duty in the Police or the Armed Services, and has a statement from their existing or former senior/commanding officer saying that they are fully trained in handling the type of firearms in respect of which the Club has obtained approval and is able to use them safely without supervision.
30.    The Club will never have more probationary members than full members unless the Secretary of State or the Scottish Ministers determine that there are special circumstances which justify a greater number of probationary members there is nothing else that would make the Club unsuitable for approval.
31.    Membership fees shall be decided at the Annual General Meeting are payable in advance on 1st January in each year. Such fees shall be deemed to be a debt due to the Club for the time being, and any member whose subscription is unpaid by 31st January may be debarred from the privileges of membership until full payment is made.
32.    If any member shall fail to pay his subscription within 30 days after it has become due he shall be sent a notice in writing to his address as recorded in the books of the Club calling upon him to pay the same within 7 days. If he/she shall fail to so pay his subscription the Committee shall be entitled to terminate his membership without further notice.
33.    The Committee may refuse membership or expel members only for good and sufficient cause, such as conduct on the Range or upon any premises occupied by the Club, or elsewhere, is unsafe, unseemly, objectionable, calculated to bring the Club into disrepute or who fails to comply with any Rule or Regulation made by the Club or by the Committee, or who fails to continue to meet the legal requirements to be in possession of a Firearms Certificate.  Such members shall have no claim on the Club for any subscription, range fee or entrance fee paid.  He/she may appeal against the decision of the Committee to a Special Meeting of the Club.  Any such appeal will be made to the members of the Club and decided by a majority vote of members in accordance with Rule 17.
34.    There may be admitted to the Club's registered premises the following persons;
a.    Members
b.    Members guests
c.    Visiting teams and their supporters providing such persons are not barred by reason of section 21 of the Firearms Act.
d.    Such persons as are needed for the maintenance and upkeep of the Club premises when accompanied by a full member.
MEETINGS
35.    An Annual General Meeting of the Club shall be held, and 15 months shall not elapse without a General Meeting.  At the Annual General Meeting the following business shall be conducted.
a.    The presentation and (if accepted) the passing of the accounts for the previous financial year, which accounts shall first have been audited by the Club's Auditors.
b.    The election of the Officers and Committee
c.    The election of two Auditors.
d.    Such other business as shall have been communicated to the Secretary not less than seven days before the date of the meeting and included in the notice of the meeting.
36.    Full accounts of the financial affairs of the Club duly audited by the Auditors shall be made available to every member with the notice convening the Annual General Meeting.
37.    An extraordinary General Meeting may be convened at any time and shall be convened within 14 days of the requisition of a minimum of four Full Members of the Club. Such requisition must state the purpose for which such meeting is required.
38.    The Secretary shall at least 14 days before any Annual General Meeting display on the Club Notice Board a Notice of the Meeting stating the time, date and place where it will be held and the Agenda.
39.    The business at a General Meeting shall be limited to that provided by these rules and those further matters set out in the Notice convening the meeting. The quorum at any General Meeting shall be four Full Members.
GENERAL
40.    The Secretary or any Officer or Member receiving any money on behalf of the Club shall forthwith hand same to the Treasurer.
41.    The Committee may pay accounts and incur any normal liabilities on behalf of the Club.  The Club Committee and Officers are herby indemnified by the Club against any claim or demand in respect of any liability properly and bona-fide incurred on behalf of the Club.
42.    The Range shall be open for use only at the times specified and displayed on the Club notice board.
43.    Ammunition is available for purchase by Club Members in accordance with the provision of current Firearms Act exhibited on the Club notice board.
44.    The income and property of the Club shall be applied solely towards promoting the Club's objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the Club.
45.    In the event of the dissolution of the Club, the property and assets of the Club shall be passed to the sport's governing body, namely the National Small-Bore Rifle Association, for use in related community sport.
46.    No alterations or additions to these rules shall be made except by resolution carried by a majority of at least two thirds of the Members present at a General Meeting, the Notice of which shall have contained particulars of the proposed alteration or addition. The Secretary shall as soon as possible and in any case within 28 days of the making of any such alterations or additions to these rules give written notice of such alterations or additions to the Chief Officer of the Police.
47.    The Interpretation of the rules shall be the prerogative of the Management Committee for the time being.

As amended February, 2011
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